5 Ways to Close an Email - What's Your Choice?

Written by M Faiz
Updated on January 7, 2021

Are you wondering about ways to close an email? If so, then chances are you have received many large numbers of emails from people that you have not signed up for the mailing lists. These emails always have a sales copy included, and this is one of the most common ways to close an email. 

If you do not want to be sold to, you should learn how to turn these emails into something that they will enjoy reading. In this article, we will show you ways to close an email that shows care and concern for you and your customers.

Close Your Email With Your Full Name

Close an Email with your name

The first way to close an email is to give your full name. People love it when they receive a personal message from a company or business. By giving your full name, you can actually say something nice about yourself. 

For example, you could let your full name is John Smith. This will let the person know that you are a real person and not just another email address.

Place Your Website Link While Closing Your Email

The second thing you need to do is to place your website address in your email signature. You must be very careful when doing this. This is because some webmasters tend to remove your website address from their emails without letting you know. 

Therefore, if you are using a signature line that contains your website address, make sure you include your website's address in the line. Also, ensure that you change your signature files often to keep yourself safe from spam.

Send A Thank You Note When Closing An Email

Close an Email with a thank you

The third way to close an email is to send thank you notes every time you send emails to your friends or customers. Thank you notes are great ways to express your gratitude and appreciation to those who have purchased from you. 

When you send out thank you notes, make sure that you also tell the person who bought from you that you will definitely be following up with him or her in the future. By saying thank you in your thank you note, you are actually telling the person that you are looking forward to doing business with him or her in the future.

Call The Person When Closing An Email

The fifth and final way is to call the person to whom you are sending emails immediately. When you call the person, give him or her your number. Then, ask for his or her name, and ask him or her to sign up for your list. 

At the end of the sales email, provide him or her a formal email address. He or she should now sign in the document so that you can send him or her formal letters. If you follow these methods, you should have a very good relationship with your customers. But this tip is not for everyone.

Use Your Social Media Profile

Close an Email with your social media profile

The fourth method that you can use is to post your website's URL in your social media profile. You can do this by using Facebook, Twitter, and other social media websites. You can create a graphic for your website and put it on your profile page. 

Whenever you send out emails, tell your friends and family members where your website is located. Whenever one of them clicks on your link, they will be taken to your website.


These five ways to send email salutations are great for building relationships with your customers. However, in order for your relationships to become more meaningful, it is important for you also to give your receiver a reason to want to work with you. 

You can do this by sending him or her free samples or free guides that he or she can download from your website. This will show your receivers that you are actually interested in what they have to say.

In closing, always let us know what you are doing. Do not hide your tracks. Contact your customers through their email addresses and let them know what you are doing. Send your emails with good intention. Your actions will speak much louder than words.

I hope these tips to close an email will let you have more meaningful relations with your customers and those who have subscribed to your mailing list. Let me know what you think of these tips. Also, show some love by mentioning some tips you like.

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